Technology and management functions Free Essays

Introduction Any hospital, whether public or private, requires a clear and comprehensive system of management that will enhance the quality of all organizational initiatives. As with any other type of organization, a hospital must be able to handle tactical and strategic issues, and to guarantee smooth operation and continuity of all business processes. At the age of technological advancement, technology determines the quality, speed, and cost-effectiveness of organizational decision-making. We will write a custom essay sample on Technology and management functions or any similar topic only for you Order Now That is why the development and implementation of integrated IT frameworks is the key to a better quality of all planning, organizing, directing, and controlling processes that take place within a highly complicated clinical environment. Planning Planning is â€Å"unending course of action† (Buzzle, 2008). The hospital I used to work at was trying to enhance the quality of all planning processes by using an Executive Integrated System (EIS), where budgeting tasks were reasonably combined with other key management functions. The hospital had successfully launched an effective software system, to provide managers with objective financial information and to eliminate wasteful paper-based operations. The system made it possible to track and manage medical order supplies, to evaluate the cost-effectiveness of all medical services, and to address spend management issues. Fully automated reports contained brief critical information with regard to costs and productivity indices for a given period of time. The previous information system had failed to deliver information in a usable form; very often, the needed information had been delivered too late. The newly launched EIS was efficient in a sense that it provided real-time information and maintained flexible approaches to planning (Keegan Baldwin, 1992). Any changes in financial or strategic management data were immediately reflected and delivered to the hospital’s management, with the latter being able to timely respond to the emerging issues. Organizing Objectively, â€Å"management must organize all its resources well before in hand to put into practice the course of action to decide that has been planned in the base function† (Buzzle, 2008). In hospital, organizing is probably the most complex and the most responsible management mission, which requires using a well-developed system of software solutions and maintaining reasonable combination of electronic and manual organizing procedures. The use of wireless communication systems has become the critical factor leading the hospital to total care quality standards. The introduction of bar coding for all medication items, the use of laptop computers at the bedside, and a new advanced paging system were aimed at providing employees with a better understanding of their responsibilities and tasks. However, despite the visible effectiveness of all these organizing solutions, hospital’s personnel were largely unprepared to using advanced technologies in the workplace, and only with time, all administration and business organization processes have been harmonized to serve the needs of patients. By using the new wireless system of communication, the hospital’s management has finally achieved the five major goals of the organizing process, including the effective division of labor, staff positioning, reasonable departmentalization, delegation, and equalizing the power. Directing Although organizing is the most responsible of all management functions, it loses its relevance, if organizations cannot direct and motivate their employees. Our hospital had initially been trying to change the traditional vision of health care management, and to make the directing function of management â€Å"more technological†. It should be noted, that a hospital usually resembles a kind of a virtual team, where team members are scattered across different physical locations but need to maintain continuous intrapersonal relationships. At our hospital, voice conferences were used as the means of synchronous communication between different hospital departments. Voice conferencing was chosen as the communication tool, which did not distract employees from their direct functions, but could be used to ensure that all of them understood the hospital’s strategic goals. Emails and written documentation were used to enhance the quality of virtual communication with employees and between employees and the senior hospital’s management. Unfortunately, technology could not resolve all directing issues; very often, employees needed face-to-face consultations to establish credibility of their organizational efforts. However, with time voice conferences have substantially changed the quality of employee relations at workplace, providing management with an effective real-time tool for directing and motivating medical personnel. Controlling Controlling is the last out of four functions of management, which â€Å"includes establishing performance standards which are of course based on the company’s objectives† (Buzzle, 2008). In case of the hospital, controlling was used to evaluate employee performance by means of several automated performance appraisal systems in the workplace. As a result of technologies implementation, the time allowed for the completion of performance evaluation forms was dramatically reduced; the hospital’s management was given an opportunity to manage workflows and to track the progress of the performance evaluation process. Although the majority of medical personnel needed time to learn additional technical skills, the system has significantly improved the quality of all business processes within the controlling area. Technology has proved to be an excellent tool of developing cohesive relationships between employees, as well as between employees and the senior management, and has finally created a technologically enhanced management environment across all hospital departments. Conclusion The use of reliable technological solutions is the key to developing and implementing an effective management system in a highly complicated hospital setting. With the use of budgeting solutions, automated organizing techniques, voice conferences and performance appraisal strategies, a hospital is likely to turn into a technologically advanced, and as a result, a highly organized system of employee interrelationships, which in turn substantially improve the quality of medical services delivered by the hospital to all groups of patients. References Buzzle. (2008). Management concepts – the four functions of management. Buzzle.com. Retrieved January 16, 2009 from http://www.buzzle.com/articles/management-concepts-the-four-functions-of-management.html Keegan, A.J. Baldwin, B. (1992). EIS: a better way to view hospital trends – executive information systems. Healthcare Financial Management. Retrieved January 16, 2009 from http://findarticles.com/p/articles/mi_m3257/is_n11_v46/ai_14176789/pg_3?tag=artBody;col1 How to cite Technology and management functions, Essay examples Technology and Management Functions Free Essays The diversely changing business environment has called upon strong models of technological outfit which address the core competencies with which organizations thrive on. Generally, the competitive advantage of the modern organization has only been possible pursuit to the advancement in the technological growth which has consequently helped to streamline the core organizational functions with their goals and objectives. Principally, technology has been of importance in aligning the core management functions towards a resting point of productive layout which gives such an organization adequate stepping stones towards which they can explore the proactive business opportunities within the highly competitive business environment. We will write a custom essay sample on Technology and Management Functions or any similar topic only for you Order Now My organization has indeed rested upon strong technological proximities as a tool for organizational governance based on adequacy in approach of the basic core management functions. This is to imply that, technology has been used as a good source of organizational competence with which my company leverages on, providing it with a long lasting solution for competitive advantage. The technological component within my organization therefore has been a compound of various technological outfits which have been described as inherent in the modern business world in providing functionality, systems design, management and operational ability for the various activities and processes within the organization. Technological has not only been inherent subject to the use and employment of machines and tools, but also the use of intangible technologies and process that help to provide a continuous co-ordination of the day to day organizational activities within the organization as well as with the external stakeholders of the company (Dibrell, Craig, 2008). Various strategic and managerial issues have thus arisen from the same technological development. This has been leveled from the fact that technological development within the organization provide candid grounds with which the management can spearhead various managerial process aimed at strengthening the core management functions as well as other strategic ideologies that arise as a   result of development in technology. Conceptually, technology has continued to play wide range of importance in our organization, bringing into a close realization the core management functions with the expected strategic models of the company. Just to mention, the four management functions which are organizing, controlling, planning and leading, have all been subject to various technological implications. Adequacy in the functionality of the four has been provided by the interactive phenomenon between each and at least a specific technological component, which help in information dissemination and coordination across all the organizational components. An important facet of technology within my organization has been that of information technology, with which classically wide array of communication framework across the different organizational components has been necessitated (Lee, Tseng, 2009). Development and investment in business technology within my organization, that runs from simple mobile phone technology, to other information exchange and core production technological tools has been perhaps the building block of our current state of competence in the business environment that uses various operational advantages to address its needs within its approach. Business technology has been the corner stone with which my organization continues to embrace a widely classified competitive advantage from its operational symmetry classified with various advantages. Of importance also has been the investment in digital technology with which the organization uses to channel most of its activities and process through. The step towards management in business technology has thus helped my organization in unifying management and growth in technology towards a center stage of optimal decision making and attempt to build a long lasting spirit of the entrepreneurial motive. The quest for technology within my organization has rested on multiple of provisions which include software development, solution in communicating networking, maintenance in computer hardware, technical support systems and the diverse development in the productive technology of the organization. Reliance in computing and other computer related technological components have helped in giving a motive of strong reliance with which my organization can achieve its broad productive mission. By and large, technology has by far helped to address the organizational needs not only by providing an arms length with which the various management functions can continuously integrate with each other, but also from the managerial perspective of comparative advantages it provides to the organization. Just to mention, advancement and investment in technology has provided various statutory benefits and implications for the organization. One, technology has been the basic tool with which my organization can undertake its processes and activities in a fast and speedy manner. This has also been doubled with high quality and quantity in output thus meeting the organizational objectives of competitive advantages (Dibrell, Craig, 2008). The use of computer and other technological devices for organizational production has been helpful in providing grounds with which activities can be done in fast and speedy manner. Deliveries and consignments have been able to be provided within their prescribed time frames. Technology has also been a cornerstone for which efficiency can be increased in all organizational undertakings. Efficiency in this perspective has been an importance hallmark with which logistic models that provide competitive advantage for the organization can be enhanced. My organization has thus been able to change and respond instantaneously to various business demands and expectations which foster optimal executions of their activities. Bias to informational technology for example, data can be stored in various formats which can be explored in a fast and efficient manner to bring about the need for corporate efficiency. Of importance also is the need for multi-tasking with which my organization has been able to embrace adequately subject to the investment in various technological provisions.   For, example, the use of computer and other computer related tools has enabled various persons at different levels of managerial components to perform different tasks at the same time. Multi-tasking within my organization has been one of the important attributes which help to provide optimal resource functionality. Additionally, technology within my organization has been perhaps the most important sediments and a path towards which cost precept can be internalized. The use of a wide framework of technology both in the computing, information technology and the productive process has been important in safeguarding the cost intercept of the organization (Lee, Tseng, 2009). Both information technology management and business process management have leveraged their axes on the importance of technology as a quest with which the organization can meet its productive layout without much difficult. Summarily therefore, business technology within my organization has thus been used as the core tool for improving communication as well as maximizing the efficiency component within the work place. The company has continuously used structural components of information technology as the main tool with which it can achieve classically various advantages in its productive framework.   It has seldom been able to align its strategic goals and objectives with its various managerial functions. A realized relationship has been achieved between the four levels of management subject to the use of technology as the core model with which it can address its wide array of its activities. Reference Dibrell, C. Craig, J. (2008). â€Å"Fueling Innovation through Information Technology in SMEs† Journal of Small Business Management, Vol.46, pp.67-79 Lee, Y. Tseng, H. (2009). â€Å"Exploring the Relationship between Information technology Adoption and Business Process Reengineering† Journal of Management and Organization, Vol.15, pp.1-18 How to cite Technology and Management Functions, Essay examples